Account Payable Administrator
This position entails accounts payable and other related accounting work, as well as occasional office/facilities administration when requested.
Essential Duties and Responsibilities:
Accounts Payable job duties will include but are not limited to:
- Processing invoices and outgoing payments in compliance with financial policies and procedures.
- Understanding expense accounts and department classifications.
- Reconciling accounts payable at month end to ensure all bills are accounted for.
- Preparing weekly payment plan to determine which vendors to pay.
- Setting up ACH’s and wires in bank portal.
- Verifying and investigating discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
- Answering all vendor inquiries.
- Analyzing vendor accounts and negotiating extended terms with vendors when requested.
- Preparing annual 1099 payment reporting.
Other duties include:
- Coding credit card transactions and importing into NetSuite.
- Assist with wholesale invoicing and related freight calculations.
- Ad hoc projects.
Requirements:
- Minimum of three to five years of experience bookkeeping/accounting experience.
- Strong business acumen as well as problem solving skills.
- Well organized, detailed oriented, ability to multi-task.
- High standards of ethics and respect for confidentiality.
- Ability to effectively manage time-sensitive, high visibility projects concurrently.
- Ability to effectively communicate orally and in written form with all levels of personnel.
- Proficient with Microsoft Office Suite, experience with NetSuite is a plus.
