Account Payable Administrator

This position entails accounts payable and other related accounting work, as well as occasional office/facilities administration when requested.

Essential Duties and Responsibilities:

Accounts Payable job duties will include but are not limited to:

  • Processing invoices and outgoing payments in compliance with financial policies and procedures.
  • Understanding expense accounts and department classifications.
  • Reconciling accounts payable at month end to ensure all bills are accounted for.
  • Preparing weekly payment plan to determine which vendors to pay.
  • Setting up ACH’s and wires in bank portal.
  • Verifying and investigating discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
  • Answering all vendor inquiries.
  • Analyzing vendor accounts and negotiating extended terms with vendors when requested.
  • Preparing annual 1099 payment reporting.

Other duties include:

  • Coding credit card transactions and importing into NetSuite.
  • Assist with wholesale invoicing and related freight calculations.
  • Ad hoc projects.


  • Minimum of three to five years of experience bookkeeping/accounting experience.
  • Strong business acumen as well as problem solving skills.
  • Well organized, detailed oriented, ability to multi-task.
  • High standards of ethics and respect for confidentiality.
  • Ability to effectively manage time-sensitive, high visibility projects concurrently.
  • Ability to effectively communicate orally and in written form with all levels of personnel.
  • Proficient with Microsoft Office Suite, experience with NetSuite is a plus.

Job Type:  Full Time – Non-Exempt